Updated on August 17th, 2023
Professional workers and many organizations save Outlook 365 emails to the hard drive. Because sometimes users need to learn the endpoint of the data. Here are some reasons to save Office 365 mailbox data on a hard drive.
We’ll discuss three ways to save emails from Outlook 365 to a hard drive. In the first and second methods, you can download your Office 365 mailbox to a hard drive using the Outlook desktop application. On the third one, you can save Outlook 365 emails directly to the hard drive in any number of sizes.
This is a long process to save Outlook 365 emails to the hard drive; you can download your Office 365 account by default file format by following these steps:
Note: It’s challenging for non-technical users because this process is long and technical to back up your Outlook 365 emails.
This process is lengthy with this method; you can save each email by following the instructions:
Note: Repeat these steps for each email you want to save in HTML format.
If you save your Outlook 365 email to your computer’s hard drive using this option, you can only access it if Outlook is installed. This means you can only read your emails in one specific location, no matter where you are. However, this method has a drawback: it requires you to go through six steps for each email, which can be quite time-consuming and tiring. Moreover, this method only works for certain types of emails, so if you have many emails in your Outlook 365 account, saving each email individually will take a significant amount of time.
The Office 365 backup tool is the best solution to save Outlook 365 emails to the hard drive. It allows you to use multiple features to hold directly. It offers various file formats. Also, you can restore your OST or PST files to Office 365. This software is designed with a simple GUI and an updated version. Therefore, non-technical users can use this tool quickly, which saves time and effort. By following these steps, you can download emails easily.
The Office 365 Backup Tool is a direct method to download various emails simultaneously. You can save any number of mailbox items. You can download a demo version, which allows you to keep your 50 mailbox items for free. Also, this software helps you manage your mailbox size and delete duplicate emails.
As we discussed, there are two manuals and one professional method to save Outlook 365 emails to the hard drive. Both practices are best, but the thing is, the manual process is technical according to the professional method. So, it’s hard to use for non-technical users. The manual way is lengthy. The professional method offers various features and options to keep the task short. It provides multiple file formats like PST, MBOX, PDF, etc. It’s easy to use. However, everyone can use this tool easily without technical experience.
About The Author:
As a lead technical writer, I know the technical problems faced by office and professional users. So, I decided to share all my technical knowledge through this blog. I love helping you with tough challenges when dealing with technical issues.
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