How to Convert Excel to vCard Format using Best Methods

Summary: The process of converting Excel records to vCard is a popular topic among the present day Office workers. So we have shared “Difference between Excel and vCard”, “Need to convert Excel contacts to vCard” and “Best ways to convert Excel records to vCard” through this blog. You stay with this blog and read till the end, you will get answers to all your questions. Download Now   Download Now

Difference Between Excel & vCard

Excel and vCard are two different formats used for storing and managing contact information. The main differences between Excel and vCard are:

Features Excel vCard (VCF)
Format: Excel is a spreadsheet application that allows you to store data in rows and columns. vCard is a file format that is specifically designed for storing contact information in a standardized way.
Structure: Excel files can contain multiple sheets, and each sheet can contain multiple columns and rows of data. vCard files contain a single contact record that consists of several standardized fields, such as name, address, phone number, and email address.
Compatibility: Excel files can be opened and edited using Microsoft Excel or other spreadsheet applications. vCard files can be read and imported by many different applications, including email clients, contact management software, and mobile devices.
Portability: Excel files can be quite large and complex, making them difficult to share or transfer between different applications and systems. vCard files are small and compact, making them easy to share via email, messaging, or other file-sharing methods.
Functionality: Excel files can contain a wide range of data types and can perform complex calculations and data analysis. vCard files are designed specifically for storing contact information and do not have the same level of functionality as Excel files.

Why do we need to convert Excel to vCard format?

We may need to convert Excel to vCard format for several reasons, including:

  • Compatibility: vCard is a widely accepted contact information format that can be used by a wide range of applications and devices, including smartphones, email clients, and CRM systems. You can ensure compatibility with various applications and devices by converting an Excel file to vCard format.
  • Ease of Use: vCard files are simple to import into a variety of applications and devices, and they can be shared quickly via email or messaging. You can make it easier to share and use your contact information by converting Excel to vCard format.
  • Organization: Large volumes of data can be found in Excel files, making it challenging to locate and use specific contact information. You can make individual files for each contact by converting the Excel file to vCard format, which makes it simpler to manage and arrange your contacts.
  • Efficiency: When transferring contact information across various systems or apps, you can save time and effort by converting an Excel file to vCard format. You may easily import the vCard file into the target application rather than manually entering contact information.

How to Convert Excel Contacts to vCard format?

There are two methods one is manual and another is professional that convert contacts information from Excel to vCard format with ease. Let’s learn both methods one by one which is given below:

Convert Excel to vCard using Manual Method

Open Microsoft Excel and the Excel file you wish to convert.

  • Choose the column containing the contact details you want to export as a vCard.
  • Choose “Save As” from the “File” menu by clicking.
  • Choose “CSV (Comma delimited)” as the file type and give the file a name in the “Save As” dialogue box.
  • The “Save” button should be clicked.
  • Launch a plain text editor, such as Notepad or TextEdit.
  • Choose the CSV file you just saved by clicking “File” > “Open.”
  • Press Ctrl+A (or Command+A on a Mac) to select all the text, then Ctrl+C (or Command+C on a Mac) to copy it.
  • By hitting Ctrl+V (or Command+V on a Mac), paste the copied text into a new document that is open in the text editor.
  • Save the file with a .vcf extension, for example, contacts.vcf.

Your contacts are now saved in vCard format and can be imported into other applications that support vCard format.

Be aware that if you need to convert several Excel files or huge files, this procedure might not be appropriate for you. In certain circumstances, using an online Excel to vCard converter or specialist software created for this purpose might be more effective.

Convert Excel to vCard using an Online Converter or Professional Software

Using an Online converter or special software created for this purpose, you can convert an Excel file to a vCard format.Here are the steps to convert Excel to vCard file using an online converter:

  • Go to an online Excel to vCard converter, such as the “Excel to vCard Converter” application on the OnlineConvertFree website, by opening a web browser.
  • To choose the Excel file you wish to convert, click the “Select File” option.
  • You must map the Excel fields to the vCard fields after the file has been uploaded.
  • The vCard fields will be shown on the right, while the fields from the Excel file will be shown on the left.
  • By dragging and dropping the fields or using the drop-down options, match the fields in the Excel file to the corresponding fields in the vCard file.
  • Once all the fields have been mapped, select “Convert” from the menu.
  • Keep your patience while the conversion is being done. Depending on how big the Excel file is, it will take longer to convert the file.

You can download the vCard file to your PC once the conversion is finished. As an alternative, you can use software like Aryson Excel to vCard Converter, which is made especially for converting Excel to vCard files. The procedures for using this software are as follows:

Follow the Given Steps to Convert Excel to vCard with Ease:

  • Install the Aryson Excel to vCard Converter Tool on your computer.
  • Launch the software and select the Excel file to convert by clicking the “Browse” button.
  • After you have chosen the file, click the “Next” button.
  • By dragging and dropping the fields or using the drop-down menus, you can map the fields in the Excel file to the corresponding fields in the vCard file.
  • When you have finished mapping all of the fields, click the “Convert” button.
  • Wait for the conversion process to complete.
  • When the conversion is finished, you can save the vCard file to your computer.


In conclusion, converting Excel files to vCard format is a straightforward process that can be achieved by using various conversion tools available online or through specialized software which is described in the above sections of this blog. It is important to ensure that the Excel data is formatted and structured correctly to ensure the accuracy and completeness of the resulting vCard file.

About The Author:

As a lead technical writer, I know the technical problems faced by office and professional users. So, I decided to share all my technical knowledge through this blog. I love helping you with tough challenges when dealing with technical issues.

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