Learn The Best Solution to Export OST to PDF With Attachments

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  • Updated on August 17th, 2023

Summary: This blog will explain how to export OST to PDF with attachments. There are several methods of OST to PDF conversion. But with this blog, we’ll discuss the two best solutions that’ll help you convert an OST file to PDF without difficulties. The first is the manual method, and the other is the best direct solution using the Aryson OST to PDF Converter Tool. Let’s first discuss essential information.

Brief Introduction of PDF or OST

PDF stands for Portable Document Format. It’s a secure way to keep your documents intact. You can protect PDF files with a password before sending them to others. It keeps your private information safe. You can open PDF files on both mobile devices and computers.

OST file, also known as Offline storage table, is a file format used in MS Outlook to store mailbox data on your computer. Some users prefer to convert OST data into a PDF file. There are multiple reasons for this conversion, and I will provide a simple manual method and a professional solution to export OST file emails to PDF. Let’s explore the process after discussing the reasons.

Reasons to Convert OST to PDF

  • Document security: PDF files offer advanced security features, protecting data from unauthorized access.
  • File size compression: PDF files are smaller than oversized OST files, making them easier to share via email.
  • Device compatibility: PDF files can be accessed from any device, making them versatile file formats.
  • Data archiving: PDF files are ideal for archiving data, allowing for preservation and future use.

Method 1: Manual Method to Export OST to PDF

The manual method is free for converting an OST file to a PDF using the MS Outlook application. Following the above step-by-step instructions, you can convert the OST file to a PDF.

  1. Open Outlook on your system.
  2. Open the OST file in the Outlook application.
  3. Now, double-tap on the email that you want to convert to PDF.
  4. Now, tap on the File option in the top left corner.
  5. Then, select the Save As>>Save as type option, then choose the HTML option from the displayed menu.
  6. Select the path to save an HTML file.
  7. After that, the HTML file will open in Microsoft Word so that you can convert your HTML file to PDF.
  8. Tap on the File>>Save as option.
  9. After all, select the path where you want to save your files.
  10. At last, click on the drop-down box from the Save as type option, then select the.pdf extension.

You can export OST to PDF without attachments using the above method. But it has limitations for exporting OST file emails to PDF. Now, let’s explore the limits of the manual process.

Limitations of Exporting OST to PDF Manually

  1. The manual method can damage/corrupt your File while exporting.  
  2. It will take a lot of time to convert the OST file manually.
  3. It can’t allow you to export an OST file as a PDF with attachments.
  4. This method is technical; therefore, non-technical users can only use this application with help. 

Method 2: Professional Method to Export OST to PDF

The Aryson OST to PDF Converter is risk-free and reliable software that can convert OST files into PDF files and other formats. It can easily export your OST data to a PDF file without losing any Windows or Mac OS data. This application is designed with a simple GUI. However, novice users can use this application easily. It offers various features like Mail filtering, Task filtering, and removing duplicates. It can convert Single/Multiple files at once.

Here is a step-by-step guide to converting OST to PDF:

  1. Firstly, Download and Install Aryson OST to PDF Converter on your system and run it.
  2. Select the Single/Multiple Files or Folder option, then browse for the desired File and click Next.
  3. Next, preview all the folders from the tree structure list, select the ones you want to convert, and then click Next.
  4. After that, choose the PDF option from the drop-down list.
  5. Now, select all the features per your needs, like Remove Duplicate Mail, Save in Same, Save Attachments, Date Filters, and others.
  6. After selection, click the Path to Save button and locate the PDF file where you want to save it.
  7. At last, click on the Convert button.

You can download a trial version of Aryson OST to PDF Converter; it can convert 50 items per folder. 


You can easily export OST to PDF through the above methods. Both methods are workable for exporting OST emails to a PDF file. But the manual process has limitations; it can’t convert OST files to PDFs with attachments. On the other hand, the professional method is the perfect approach to exporting OST to PST with attachments. All the more, it offers various features while converting. Now, it’s your choice to select the suitable method to complete your task without affecting your data.

Frequently Asked Questions:

Q. Can I save an Outlook message as a PDF file?

Ans – Yes, you can save an Outlook message as a PDF file by following the below steps:

1. Open Outlook on your PC.
2. Go to the message that you want to export.
3. Click on the File tab.
4. Then, select the Print option.
5. Select the Microsoft Print to PDF option, then choose Print.
6. Choose the folder for PDF, then add the file name.

Q. How do I convert OST files to Adobe Document PDF format?

Ans – You can easily export the OST file to Adobe Document in PDF format using the OST to PDF Converter.

1. Install the OST to PDF Converter.
2. Browse the OST file.
3. Now, preview and select the desired folders, and then click Next.
4. Select the PDF option and choose the features as per your needs.
5. After that, select the path location where you want to save.
6. Click on the Convert button.

About The Author:

As a lead technical writer, I know the technical problems faced by office and professional users. So, I decided to share all my technical knowledge through this blog. I love helping you with tough challenges when dealing with technical issues.

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