Best Methods To Export Office 365 to PDF With Attachments

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  • Updated on August 17th, 2023

Summary: Are you tired of the hassle of exporting Office 365 emails to PDF With Attachments? Look no further! This technical blog explores two efficient methods to export Office 365 to PDF with attachments. We start with the manual approach through Outlook; exporting Office 365 to PDF is free. Another one is an automated solution that can save Outlook 365 emails into PDF; you must try Office 365 Backup & Restore software. Let’s get started.

Latest Advantages of PDF:

Here are some of the latest advantages of the PDF file format:

  1. Secure: PDFs are read-only, preventing easy editing or tampering.
  2. Consistent: It displays the same content and layout across devices and software.
  3. Compact: PDF is a compressed format for easy sharing and downloading.
  4. Multi-dimensional: It supports text, images, graphics, audio, and video.
  5. Accessible: It can be made inclusive with text-to-speech and screen reader support.

Note: Users export Office 365 to PDF for Sharing documents online, creating e-books, distributing marketing materials, and storing and archiving documents.

Method 1: Convert Office 365 email to PDF with Attachments Manually

  1. Open Outlook on your system.
  2. Select the Email that you want.
  3. Click on the File tab, and choose the Print option.
  4. Select the Microsoft Print to PDF option from the drop-down list.
  5. Hit the Print button.
  6. After that, enter a Name and select the location for the PDF file to be saved.
  7. Finally, Click on the Save button.

Note: The selected Emails will be saved as PDF files with attachments. But the manual method can only export one Email at a time. It can’t be used to export a folder of emails. This method can’t be used to export emails with large attachments.

If you need to convert multiple emails or large attachments, you can use Office 365 Backup & Restore Tool; this software offers a variety of features, such as the ability to export emails in bulk, export emails with attachments, and save PDF files in a specific format. Now, let’s delve into an automated solution to export Office 365 to PDF in bulk with large attachments.

Method 2: How to Convert Office 365 to PDF With Attachments

Office 365 Backup & Restore is reliable and secure software. It can export various emails with large attachments at a time. It has a simple user interface: therefore, everyone can use this application easily without effort. This software provides various features like Free up Server Space, removing Duplicate, Date Filter, etc. Now, let’s explore the steps of a direct solution.

Step-by-step guide to Export Office 365 to PDF With Attachments

  1. Download and Install Aryson Office 365 Backup software.
  2. Select the Use Modern Authentication option.
  3. Enter your User Name and then Sign in to your Office 376 Account.
  4. Choose the Mailbox/Online Archive/Public Folder option, then Next.
  5. Now, select the folders that you want and click Next.
  6. After that, choose the PDF file format from the drop-down list.
  7. Pick the features as per your requirements.
  8. Click the Path to Save, select the location to save the PDF file, and click Next.
  9. Finally, click on the Convert button.

Note: You can download a free demo version of Office 365 Backup, which allows you to export 50 emails per folder. Take advantage of the Office 365 Backup & Restore Tool today and experience the convenience it brings to your Email exporting process. Your time is precious, and you value that.


There are several solutions to export emails from Office 365 to PDF. But we discussed two effective approaches that can save Office 365 Emails as PDFs. Both techniques help upload Office 365 emails into PDF. But you can export a single email to PDF using a manual method, which also has limitations. On the other hand, the automated approach is risk-free; it can convert various emails with attachments at once. You can convert any size of data with a few clicks. Now you can choose any one method for Office 365 to PDF conversion.

Frequently Asked Questions:

Q. How do I convert Office 365 to PDF?

Ans – You can easily save your Office 365 email as a PDF using Office 365 Online. You can use the Print to PDF option available in most modern web browsers to convert files to PDF directly from web-based Office applications. Simply go to File > Print and choose Save as PDF as the printer option.

Q. Which method is best for saving emails from Outlook 365 to hard drives?

Ans – The Office 365 Backup Tool is best for saving emails from Outlook 365 to hard drives. Download and install Aryson Office 365 Backup software and choose Use Modern Authentication. Sign in with your Office 365 account. Select Mailbox/Online Archive or Public Folder and proceed. Pick the folders to save, choose PDF format, and customize features. Select the hard drive location to save the PDF file. Click Convert to complete the process.

About The Author:

As a lead technical writer, I know the technical problems faced by office and professional users. So, I decided to share all my technical knowledge through this blog. I love helping you with tough challenges when dealing with technical issues.

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