Export iCloud Emails to PDF With Attachments (2023 Guide)

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  • Updated on September 11th, 2023

Summary: Are you searching for a solution to Export iCloud Emails to PDF? Then, you have landed on the correct page. This write-up covers the full details of how to convert iCloud emails to PDF, including both the manual approach and the advanced techniques using the iCloud Email Backup Tool, along with step-by-step procedures. Before discussing the multiple conversion methods, let’s first discuss the reason behind this exportation.

Why do we choose to Migrate iCloud Emails to PDF File Format?

There are multiple reasons to save iCloud emails as PDF. The following are some of the leading causes:

  1. A PDF is a secure format that allows users to password-protect their documents.
  2. PDF documents can be accessed on various devices, such as laptops, cellphones, tablets, and desktops.
  3. Multiple operating systems, such as Windows, Linux, and Mac OS, can handle PDF Files.
  4. Large amounts of data can be stored in PDF files. As a result, you’ll be able to integrate numerous iCloud messages into a single PDF document.
  5. As PDF is a Portable Document Format, internet transmission is straightforward.
  6. No additional access to any software is required to scan or read PDF files.

These are some of the benefits and features of PDF that encourage users to use it to store iCloud emails. As a result, we have explained some of the most straightforward methods for exporting iCloud emails as PDF files.

How to Save iCloud Emails as PDF Manually

You must follow a specific guideline in the manual procedure to Export iCloud Emails to PDF. Make the Mail app the default app on your Mac device. Additionally, you must set up iCloud mail on your Mac. Go through the instructions below for further information:

Stage 01: Setting Up an iCloud Account with the Mail App

When you connect your iCloud account to your Mac, you gain access to your iCloud emails, storage spaces, backups, and other services.

  1. Click on System Preferences from the Apple Menu.
  2. You will observe a banner or just an icon for your Apple ID at the top, depending on your settings.
  3. Provide your Apple ID, then hit on Next. Enter your Apple ID password.
  4. Put a checkmark on the iCloud terms and conditions carefully to the left and choose Continue after reading and agreeing to them.
  5. Choose Allow when Apple ID asks you to activate location services.
  6. Your Apple ID has now been set up on your Mac. Run Finder or Mail to access your iCloud mail or files.

To convert iCloud files to PDF after configuring iCloud with the Mail app, follow the below steps.

Stage 02: Convert iCloud Emails into PDF Using the Mail App

  1. On your Mac, Run the Mail program.
  2. Choose and open the email that you wish to print.
  3. In the menu bar, choose the File tab and then hit on the Export as PDF option.
  4. Click the Save button after selecting the final location.

However, using this manual method, you can quickly convert iCloud email to PDF format. But it comes with certain limitations. Also, this procedure is less effective than it seems if there are many emails. We suggest opting for an advanced technique to save iCloud emails as PDFs. Before discussing this direct approach, let’s first discuss the drawbacks of the manual process in more detail.

Pitfalls of the Manual Approach

  1. You cannot save multiple emails from iCloud to PDF using this manual method.
  2. Manually, you should complete the entire process for each email separately.
  3. Additionally, this procedure is quite lengthy and time-consuming.

Did you find the manual iCloud file conversion technique ineffective? Want a more practical answer that might go beyond what the manual can provide? In that case, try the solution listed below.

Advanced technique to Export iCloud Emails to PDF

iCloud Email Backup Software can save or backup iCloud emails into various file formats on all Windows operating systems. This reliable utility provides a direct approach to converting iCloud emails to PDFs. Additionally, it offers multiple built-in features for the conversion process. Let’s move further and discuss the proper instructions for this respective tool.

Step-by-Step Procedure on How to Convert iCloud File to PDF

  1. Download and Run the iCloud Email Backup Software on your device.
  2. The tool offers two different modes; opt for the Single Mode option.
  3. Provide the iCloud User ID and third-party app password to log In.
  4. A Tree structure of iCloud Data Files will appear; choose the iCloud folders you want to export and hit the Next button.
  5. Select PDF File options from the Save/Backup/Migrate As dropdown list.
  6. On the same page, opt for the additional features per the requirements. Click on the Path to Save button, select where to save the backup file, and click the Convert button.


This write-up provides you with the two best solutions to Export iCloud Emails to PDF. However, we suggest you use an advanced technique that offers a simple and safe method. Additionally, it offers several advanced features and a free sample trial version that can be downloaded and used to check the efficiency of this tool. Lastly, utilize this utility right away to convert your files smoothly.

Frequently Asked Questions:

Q1. How can I troubleshoot problems exporting iCloud Emails to PDF?

Ans –  iCloud Email Backup Software can be used to overcome problems with export iCloud emails to PDF format. Using this utility, we can Save or Backup iCloud emails into Various File Formats, including all Windows OS.

Q2. Can I Run this Tool on Windows 11?

Ans – iCloud Email Backup Tool supports all Windows Operating Systems, including Windows OS 11, 10, 8.1, 8, 7, Vista, XP, 2000, 98, NT, and 95.

About The Author:

As a lead technical writer, I know the technical problems faced by office and professional users. So, I decided to share all my technical knowledge through this blog. I love helping you with tough challenges when dealing with technical issues.

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