Export Gmail Emails To PDF With Attachments in Easy Steps

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  • Updated on August 17th, 2023

Summary: If you want to export Gmail emails to PDF and find the best solutions to save Google emails as PDF, you have come to the right blog. This blog will save single or multiple Gmail emails as PDFs using manual or professional (Gmail Backup Toolmethods. Let’s get some basic information about Gmail and PDFs.

A Brief Introduction to Gmail and PDF

Gmail: Gmail is a free email service and web-based email client. It started on April 1, 2004, and has become popular worldwide. Gmail gives you a safe way to send and receive emails. It’s easy to use because it has a simple layout that anyone can understand.

PDF: The PDF format is an excellent choice for professional emails because it’s widely supported and easy to use. You can add a password to protect it, adding an extra security layer. It works well on different operating systems and devices, so you can easily share it with others. You can view, share, and access it without any issues. Plus, you can easily save, print, or share the file exactly as it is without making any changes. Now we will save Google email as a PDF using the manual method.

Method 1: Export Gmail Emails to PDF Manually

The manual method is free to save multiple Gmail emails as pdf. Following the guide, you can easily convert a single Gmail Email into a PDF.

  1. Log in to your Google Account and go to Gmail.
  2. Choose the Email that you want to export from Gmail Email to PDF.
  3. Tap on the three-dot option at the top right corner.
  4. Then, choose the Print>>Destination>>Save As PDF option and click the Save button.
  5. At last, select the location where you want to save and click the Save button.

Note: Using the above method, you can export one Gmail Email to PDF at a time. However, it can take too much time and effort and is time-consuming. Similarly, there are many ways to convert bulk emails at a time. Suppose you want to save various Gmail Emails to PDF with one click. So the Gmail Backup Tool is the best solution for exporting Gmail emails to PDF in bulk. Let’s learn how to export Gmail to PDFs with a few clicks.

Method 2: Export Gmail Emails to PDF Professionally

You can export bulk emails to PDF using The Gmail Backup Tool. It has a simple GUI. Therefore, everyone can use this application without technical knowledge. It has various features that will help you edit your data. As well you can export your Google Workspace into multiple file formats.

Here are step-by-step instructions to save Google email as pdf

  1. Download and Install Gmail Backup Tool on your system and run it.
  2. Select the Gmail (Backup Mail Only) option, enter your Email ID or App Password, and click the Sign-In button,
  3. Gmail Backup Tool Step 1

  4. Now, preview Folder No., Name, and Total Count, select the emails you want to convert into PDF, and click Next.
  5. Gmail Backup Tool Step 2

  6. After selection, choose the Save File Format option and select PDF from the drop-down list.
  7. Gmail Backup Tool Step 3

  8. After all, select all the features per your requirements, like Date Filter, With or Without Attachments, and others.
  9. Gmail Backup Tool Step 4

  10. At last, locate the PDF file where you want to save from the Save Path button and click on the Download button.
  11. Gmail Backup Tool Step 5


As discussed above, both methods can export Gmail emails to PDF, but the manual way can only save one Gmail email as PDF simultaneously. Therefore, we recommend using the Gmail Backup Tool to convert bulk Gmail items into PDFs. Now it is in your hands to choose the right solution to save Google email as a PDF without difficulty.

Frequently Asked Questions:

How do I save multiple emails as PDFs from Gmail?

There are no direct approaches to exporting multiple Gmail emails into PDFs; therefore, professional users use Backup Gmail software for converting numerous emails into PDFs from Gmail. It can export Gmail emails into various file formats and email formats. The application offers multiple features with a simple GUI; however, non-technical users can use this tool easily and without difficulty.

Can I Run this Tool on Windows 11?

Yes, the Gmail Backup Tool supports all versions of Mac and Windows, like 11, 10, 8.1, and others. It has multiple features that support all versions of Windows.

About The Author:

As a lead technical writer, I know the technical problems faced by office and professional users. So, I decided to share all my technical knowledge through this blog. I love helping you with tough challenges when dealing with technical issues.

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