03 Ways to Export Excel Spreadsheets to PDF with Attachments

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  • Updated on August 17th, 2023

Summary: Are you searching for the best method to export excel spreadsheet to PDF? You’ve come to the correct spot if you want to know how to convert CSV file into PDF. This article will explain different methods to convert CSV files to PDF using manual and professional (Aryson CSV to vCard Converter Tool) methods. But before diving into the methods, we’ll give a brief introduction to CSV and PDF file formats and discuss why users are converting their CSV files into PDF. Let’s get started.

What is a CSV File?

An Excel spreadsheet is a digital table that can be used to organize, store, and analyze data. It is a grid of rows and columns, with each cell capable of holding text, numbers, or formulas. Excel spreadsheets are used in a variety of industries, including accounting, finance, and business management.

What is a PDF File?

PDF stands for Portable Document Format. It can be used to create and share documents that look the same regardless of the software, hardware, or operating system used to view them. PDFs can contain text, images, links, and other elements, and they can be secured with passwords to prevent unauthorized access.

What are the Reasons Behind the CSV to PDF Conversion?

There are some specific cases where users are converting CSV files to PDF file format. Because it’s necessary.
For example: if you need to print a CSV file, it will need to be converted to a PDF file first. Additionally, if you want to share a CSV file with someone who does not have a spreadsheet program, you can convert it to a PDF file and then email it to them. Overall, there are several good reasons why users might want to export Excel spreadsheet to PDF files. If you are looking for a way to make your CSV files more portable, secure, and accessible, then converting them to PDF files is a good option. Here are some differences between CSV and PDF.

ReasonsCSV File FormatPDF File Format
PortabilityCSV is easily opened but
prone to alteration.
PDF is secure and readable
on any device.
FormattingCSV lacks formatting, making it
challenging for complex data.
PDF supports fonts, colors,
and images for clarity.
SecurityCSV isn’t encrypted,
risking data exposure.
PDF offers encryption for
sensitive information.
AccessibilityCSV is tough for the
visually impaired.
PDFs can be made accessible with
text-to-speech and zoom features.

03 Best Different Methods to Export Excel Spreadsheets to PDF

Method 1: Convert CSV file to PDF with Microsoft Notepad

Here are the steps on how to manually convert a CSV file to PDF using Microsoft Notepad:

  1. Open Microsoft Notepad.
  2. Choose Open from the File menu by clicking the menu button.
  3. By selecting Open, you may browse to the CSV file you wish to convert.
  4. Once more, choose Print from the File menu by clicking.
  5. Select Microsoft Print to PDF from the drop-down list, then click on the Print button.
  6. Enter a name for your PDF file and click on Save.

Your CSV file will now be converted to a PDF file. Also, your PDF file will be saved in the same location as your CSV file. If you want to change the formatting, like font size, etc., of the PDF file, you can do so before printing. Microsoft Notepad is a free and easy-to-use option that is available on most Windows computers. However, If you don’t have Microsoft Notepad, you can also use another method below to export Excel spreadsheet to PDF. 

Method 2: Export CSV to PDF Using Microsoft Excel

Here are the steps on how to export a CSV file to PDF using Microsoft Excel:

  1. First, open Microsoft Excel on your system.
  2. Next, launch Microsoft Excel and open the CSV file.
  3. Go to the File menu and select Save As.
  4. From the drop-down menu for Save as type, choose PDF.
  5. Click on the Options button.
  6. In the Options dialog box, you can choose to embed fonts, create bookmarks, and include charts and graphics.
  7. Now, To close the dialog box, click the OK button.
  8. At last, enter a name for your PDF file and click on the Save button.

Your CSV file will now be exported as a PDF file. If your CSV file contains a lot of data, it can be a long and time-consuming. However, if you want to automate the export CSV to PDF, you can use the CSV to vCard Converter. It can convert multiple files and folders at once. Let’s move toward a direct approach.

Method 3: Automated Solution to Save Spreadsheet as PDF

This method allows you to export Excel spreadsheet to PDF in bulk. Also, it can export multiple files and folders at a time. However, it has a user-friendly interface, so every non-technical user can use this approach easily without any effort. Let’s learn about the easy-to-use steps to start using the solution.

  1. Download and Install Aryson CSV to vCard Converter.
  2. Then, select CSV files/frolders to browse.
  3. Now, choose the PDF format from the save option and click Next.
  4. Set paddword>>Destination Path and click on the Convert button.

You can download Aryson CSV to vCard software to save the spreadsheet as a PDF. The demo version will export 50 rows per item in the CSV file.

Conclusion

As we discussed above, you can export your export excel spreadsheet to PDF by using three approaches. Each method is effective for export CSV file to PDF. But manual methods have some limitations, and they also can’t convert multiple CSV files into PDF. On the other hand, the professional method is the best and most direct solution to export CSV files to PDF in bulk. However, both methods are available for free and paid with different features, so now you can choose the one that fits your needs.

Frequently Asked Questions:

Q1. How do I convert an Excel spreadsheet to PDF without losing formatting?

Ans – You can easily convert Excel to PDF using the below method. 

1. Open the Excel spreadsheet.
2. Click on the “File” tab.
3. Click on “Save As“.
4. Select “PDF” under “Save as type” in the drop-down menu.
5. Check the “Embed fonts” checkbox.
6. Click on the “Save” button.

Q2. What are the benefits of exporting Excel spreadsheets to PDF?

Ans – There are various benefits to exporting Excel spreadsheets to PDF, just as it offers security by preventing easy editing, ensures consistent formatting, and allows portability across devices. They are also accessible to those with disabilities, making them suitable for sharing sensitive or complex data widely.

About The Author:

As a lead technical writer, I know the technical problems faced by office and professional users. So, I decided to share all my technical knowledge through this blog. I love helping you with tough challenges when dealing with technical issues.

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