03 Best Methods to Convert EML to PDF Free on Mac in Easy Steps

Written By Rohan Wiese
Updated on April 11th, 2023

Summary: Converting EML to PDF is the process of converting an electronic mail message’s file format to a portable document format. EML files are only compatible with specific email clients and can be opened with those clients, whereas PDF files are more widely compatible and can be opened with a PDF reader. Converting EML to PDF on Mac can be useful for improving email compatibility, sharing, archiving, and legal compliance. Download Now Download Now

Table of Contents

Difference Between EML and PDF

EML and PDF are two different file formats that are used for different purposes. Here are the main distinctions between EML and PDF:

EML stands for Electronic Mail Message. It is a file format for storing plain text email messages, including the sender and recipient information, subject, date, and message content. EML files are specific to specific email clients, such as Microsoft Outlook, Apple Mail, or Thunderbird, and can only be opened and viewed in those email clients.
PDF is an abbreviation for Portable Document Format. It is a file format that is used to store digital documents such as text, images, and other media. PDF files are widely compatible and can be opened and viewed with a PDF reader such as Adobe Acrobat or Preview on the Mac. PDF files are frequently used for document sharing, printing, archiving, and other purposes.
The primary distinctions between EML and PDF are their file formats and intended applications. EML files are unique to email clients and are used to store email messages, whereas PDF files are more widely compatible and are used to store a variety of digital documents.

Why Do We Need to Convert EML to PDF?

There are several reasons why you might want to convert EML (Email Message) files to PDF format. Some of the most common reasons are:

Archiving Emails: EML files are commonly used to store emails locally on your computer or server. However, these files can become corrupted or lost over time. By converting EML files to PDF, you can ensure that your emails are archived in a format that is easy to access and view even years later.

Email Sharing: If you need to share emails with someone who does not have access to an email client that can read EML files, converting them to PDF is a simple way to ensure they can be viewed by anyone with a PDF reader.

Legal or regulatory requirements: Emails are considered legal documents in some industries and must be kept for a certain period of time. Converting EML files to PDF can help ensure that these emails are preserved in a legal or regulatory-compliant format.

Presentation purposes: If you need to present emails in a professional or organized manner, converting them to PDF can make them easier to read and navigate. PDF files can also include page numbers, headers, and footers, making it easier to refer to specific parts of an email.

Overall, converting EML files to PDF can help ensure that your emails are preserved and accessible in an easy-to-view and share format.

02 Best Methods to Convert EML to PDF on Mac

There are several ways to convert EML to PDF on a Mac, but here are three popular ones:

Method 1: Use Microsoft Outlook

Open Microsoft Outlook.
Select the EML file you want to convert to PDF.
Click on “File” > “Print”.
Choose “Microsoft Print to PDF” as the printer.
Click “Print” and choose a location to save the PDF file.

Method 2: Using a Mac PDF to PDF Converter software

Install a Mac EML to PDF converter software on your Mac, such as Aryson EML Converter.
Open the software and select the “Convert” or “Create PDF” option.
Select the EML files you want to convert to PDF by clicking “Add Files” or “Add Folder.”
Select “PDF” as the output format and click “Convert” to begin the conversion process.
Once the conversion is complete, you can save the PDF files to your preferred location.

Method 3: Using Mac’s built-in “Print to PDF” feature

In your email client or EML viewer, open the EML file you want to convert.
Select “Print” from the “File” menu (or press Command + P).
In the print dialogue box, select “Save as PDF” from the “PDF” dropdown menu.
Select the location where you want to save the PDF file and press “Save.”

Conclusion

Finally, converting EML to PDF on a Mac can be accomplished through the use of EML to PDF converter software or the built-in “Print to PDF” option on Mac. Using PDF converter software entails downloading and installing the software, selecting the EML files to convert, selecting PDF as the output format, and saving the PDF files to a convenient location. The built-in “Print to PDF” option, on the other hand, entails opening the EML file in an email client or EML viewer, selecting “Print,” selecting “Save as PDF” in the print dialogue box, and saving the PDF file to a preferred location. The method you select is determined by your preferences and needs.

About The Author:

Rohan Wiese

As a lead technical writer, I know the technical problems faced by office and professional users. So, I decided to share all my technical knowledge through this blog. I love helping you with tough challenges when dealing with technical issues.